Copyright Law in the Electronic Environment (Faculty)

Copyright Law
in the
Electronic Environment

Georgia Harper

Office of General Counsel
University of Texas System

Overview

Why Copyright?

When Does Copyright Become an Issue?

Who Owns What?

How Does Analog Fair Use Apply to the Multimedia World?

Specific Copyright Issues

The archival collection
I found it on the Internet
Digitizing analog images
Incorporating others' works into new works
Supplemental course materials (coursepacks and reserves)
Research copies
Licensing access to materials

Scholarly Electronic Communication

Copyright Management

Copyright affects you.

Faculty are Authors and Consumers of Copyrighted Materials

Electronic Access Increases Opportunities

Easier access to others' works
Wider dissemination of university creations
Increasing quantity and quality of digital content

Electronic Distribution Increases Exposure to Liability for Copyright Infringement

What Makes Copyright an Issue?

The Crash Course in Copyright

If you want to copy, distribute, create derivatives of or display
or perform others' works, you need to think Copyright.

First, The Basic Scheme

The Law Gives Certain Rights to Copyright Owners

Fair Use is the "Play in the Joints"

Sometimes You Have to Ask for Permission

Sometimes You Are the Owner!

A Few Particulars

What Does Copyright Protect?

Original works of authorship fixed in a tangible medium of expression.

When Does it Begin and End?

Today, it begins at the moment of fixation in a tangible medium of expression and ends at the expiration of 70 years after the death of the author. Different rules apply to older works, however, and there are special rules for works-for-hire.

Recent changes in Copyright Term Extension Act allow libraries to use certain works in their last 20 years of protection

What Does it Mean to Owners?

Owners have exclusive rights to make copies, create derivative works, distribute, display and perform works publicly.

What Does it Mean to Users?

If the law protects a work you wish to use, you must ask for permission from the copyright owner unless your planned use is covered by one of the law's exemptions, such as fair use.

What is Fair Use?

Wouldn't a crisp, clear answer to that one be nice?

Ownership

Author is Usually the Owner

More than one author may be joint owners of a work

Independently copyrightable contributions
Mutual intent that authors will be co-owners of the work

Employer is the Owner When:

Work created by employee within scope of employment
Work created pursuant to contract with assignment
Work properly documented as a work-for-hire

System Intellectual Property Policy

Permits author to own scholarly and educational works within field of expertise, unless the author was required to create the work
If the University has an interest in scholarly or educational works, it should be set out in an agreement to avoid confusion and misunderstanding

Ownership interest;
Right to use;
Right to reimbursement of contribution; and/or
Right to share in proceeds

New Challenges

Faculty members hired or required to create certain materials

Recent revisions to Section 2.3 and 2.4 of the U.T. System Intellectual Property Policy
Using an acknowledgement to clarify unusual circumstances

Multimedia courseware
Changing nature of authorship

Inter-institutional collaborations
Student contributions
Work-for-hire contributions (contract labor)
Non-faculty University employees

Significant resource reimbursement

New Regental Policy on Copyright Management

The crisis in scholarly publishing (monographs and serials)

Fair Use

Libraries and their patrons have rights of fair use under Copyright Law.

Section 107 of the Copyright Law includes illustrations of potential fair uses and describes four factors that must be taken into account in analyzing whether a use is fair.

Examples: Criticism, comment, news reporting, teaching, scholarship and research

The four factors:

Character of the Use

Nature of the Material to be Copied

Amount and Importance of the Part Copied

Effect on Market for Permissions

Getting Permission

Collective Rights Organizations

Contacting the Owner Directly

What if the Owner Has Changed?

Be Sure the Person Granting Permission Has Authority

Should Permission be in Writing?

What if you Have Difficulty Identifying the Owner?

What if the Owner is Unidentifiable or Unresponsive?

Applying Analog Fair Use
to Digital Works

Fair Use Is Not Just For Copies: It Applies to:

Making copies of copyrighted works
Making derivative works (for example, digitizing slides)
Distributing works, including electronic distribution
Displaying and performing works publicly

Normally, Cases Help Us Understand Fair Use in Various Contexts

But, No Cases Directly Address Fair Use of Others' Works
in a Nonprofit Educational Environment

Commercial fair use cases - trend is towards narrowing the scope of fair use (Texaco; Michigan Document Services)
On the other hand, Sega/Nintendo cases indicate that it is fair use to make a copy in order to get at unprotected elements or make a permitted use
Bridgeman v. Corel - exact duplication of public domain work lacks sufficient originality to qualify for copyright protection under Britain's copyright law

CONFU Educational Fair Use Guidelines

Lack of consensus
Electronic Reserves
Multimedia Fair Use Guidelines
Educational Fair Use Guidelines for Digital Images
Distance Learning Guidelines

UT System Rules of Thumb

The Good Faith Fair Use Defense

Having a policy really helps!

Developing a policy
Implementing a policy

If Fair Use Does Not Apply, Seek Permission

Specific Copyright Questions

Look at All This Neat Stuff in the Library/Archive/Special Collection!

Who owns the copyright in all that neat stuff?

Libraries and musuems have not typically acquired copyright along with the material artifact.

Is it in the public domain?
Can we acquire the rights we need to use the materials now?
What might be fair uses of protected archival materials?

I Found It On the Internet

No one cares what I do with it, right?

Use is governed by the law and an implied license
Modifications to the implied license: Any explicit statement of permitted or prohibited uses
Additional uses outside the license

Uses permitted by Sections 110(1) and (2)
Multimedia Fair Use Guidelines
Educational Fair Use Guidelines for Digital Images
Distance Learning Guidelines
UT System Rules of Thumb
Getting permission

Digitizing Analog Images

Educational Fair Use Guidelines for Digital Images

Individual requests
Institutional conversions to digital archives

Image management: Understanding your library's concerns
UT System Rules of Thumb

Incorporating Others' Works into New Works

Scholarly works

Copyright on the Internet
Publisher liability
Fair use

Comment and criticism: Incorporating facts, charts, diagrams, illustrations and direct quotations
Links to others' works: General consensus is that while links are not an infringement, "inlining" others' works is
Citation: Always necessary, but does not substitute for permission where fair use would not cover the use

Multimedia works for classroom use

Educational Fair Use Guidelines for Multimedia
UT System Rules of Thumb
Performance rights for transmissions

Asking for permission/getting a release

Supplemental Course Materials

Coursepacks: UT System Rules of Thumb
Draft ereserve guidelines (March 1996)

Most CONFU participants could not agree on the scope of fair use for electronic reserves. Copyright owner participants called into question whether electronic reserves without permission are legal at all.

ALA position statement

". . . ALA does not recommend formal guidelines for fair use in a digital
information environment at this time."

"ALA will, together with other library associations, investigate the development
of guiding principles and examples of current practices in the appropriate use of,
and in licensing agreements for, digital information resources."

UT System Rules of Thumb for Electronic Reserves

The Good Faith Fair Use Defense

17 USC 504(c)(2)
Allows a court to refuse to award any damages even if the copying at issue was not a fair use
Applies if university personnel who copied material reasonably believed that the copying was a fair use
If it applies, it makes both the individual and the institution very poor prospects for a lawsuit
If you follow our fair use policy, you will be indemnified by UT System

Library Copies

Patron requests for research copies

Texaco shows how the scope of fair use shrinks when permission is easily available

U.T. System Rules of Thumb for research copies

Licensing Access to Digital Works

How will the digital library differ from today's library?

Digital libraries collapse Sections 107, 108, 109 and Contract law: How will it all shake out?

Libraries acquire digital materials under contract

Patron access is controlled by contract

It is possible that in the future, contract provisions will entirely replace copyright law as the source of rights to use others' works

Will the need for coursepacks and electronic reserves disappear?
Will contracts that eliminate fair use be enforceable?
Will there be any need for fair use in a digital library?
What about interlibrary loan and document delivery?
What exactly will it mean to lend something?

Is it OK to just sign licenses and send them back?
Online resources for negotiating database and software license agreements

Scholarly Electronic
Publication

Universities Produce, Distribute, Maintain and Consume Scholarly Works

Costs to Buy Back the End Product of University Research Have Far Outstripped Libraries' Financial Resources

Authors, Libraries, Scholarly Presses, Computer Departments and National Organizations are Seeking Solutions

Departmental preprint servers
Viable nonprofit electronic publishing alternatives
Pew Higher Education Roundtable conclusions

ARL/AAU Task Force Suggests a More Active University Role in Copyright Management

The idea of a "Shop Right"

In general, an institution would assert ownership in intellectual properties created by its employees within the scope of their employment, but would except scholarly works, reserving for the institution a nonexclusive right to use the scholarly works for university purposes

The University of Wisconsin-Madison's Faculty Senate Resolutions on Faculty Concerns on Copyright
The TRLN Model Copyright Policy
University of California discussion draft: Copyright Considerations for Faculty-Authored Multimedia Course Materials
UT System Policy and Guidelines on Copyright Management
Author reservation of non-exclusive electronic distribution rights
National repositories for scientific research to provide not-for-profit electronic outlets
A distributed national science and technology library

Scholarly Communication Could Ultimately Operate Under a Different Copyright Paradigm From the Entertainment Industry

Upfront public/private funding of research and reporting of results

Replacing the "backend" funding method we currently use (buying the finished product)

Free electronic distribution to entire university community
Chargeable value (added by anyone who wants to commercially distribute a work) could be in other features besides content: "point of view," organizing principles, ability to offer interaction with authors, among others

Summary

Faculty Are Both Owners and Users of Copyrighted Works

Faculty Need to Understand Copyright Law to Facilitate University Mission Within Legal Bounds

The Electronic Environment Offers New Opportunities to Make Faculty Works More Widely Available and to Use Others' Works in New Ways

The Copright Crash Course Offers Online Copyright Support

Recommended References:

Offsite: links to others' materials

Summary of Multimedia Fair Use Guidelines

Students may incorporate others' works into their multimedia creations and perform and display them for academic assignments
Faculty may incorporate others' works into their multimedia creations
to create multimedia curriculum materials
to teach remote classes where access and total number of students is limited; technology makes copying impossible
if materials can be copied, they may only be made available remotely (by network) for 15 days and then must be placed on reserve for on-site (at the remote location) use only
Faculty may demonstrate their multimedia creations at professional symposia and retain same in their own portfolios
Time limit on fair use: 2 years from completion of the multimedia work
Copies limit: generally, only 2, but joint work creators may each have a copy
Portion limits:
motion media - up to 10% or 3 minutes, whichever is less
text - up to 10% or 1000 words, whichever is less
poem - up to 250 words, but further limited to:
three poems or portions of poems by one poet; or
five poems or portions of poems by different poets from an anthology
music - up to 10% or 30 seconds, whichever is less
photos and images - up to 5 works from one author; up to 10% or 15 works, whichever is less, from a collection
database information - up to 10% or 2500 fields or cell entries, whichever is less

The full text of the Multimedia Guidelines is also available (fall 1996).

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Comments to Georgia Harper
gharper@utsystem.edu
Last updated: February 7, 2000